Dining with a large student group can be a rewarding experience, but it requires careful planning to ensure everything goes smoothly. Here are some essential tips that Group Travel Network considers to make your group dining experience both enjoyable and efficient.
Location, Location, Location
Choosing the right restaurant is crucial. Ideally, it should be close to your hotel, attractions, or on the route to your next activity. This minimizes travel time and keeps everyone happy. However, if the location itself is a notable attraction, it can be worth a detour.
Motorcoach Parking
Consider the logistics of parking. Make sure there is adequate space for your bus, or at least a safe drop-off and pick-up area nearby. This will prevent any unnecessary hassle and keep your schedule on track.
Budget
Confirm that the restaurant fits within your group’s budget. A well-chosen venue should offer value while staying within the financial parameters of your group’s trip.
Service
The quality of service is paramount. Ensure the restaurant has experience handling large groups and has sufficient dedicated staff. Service can vary between different types of groups, so it’s essential to gauge their capacity to manage both students and adults. Efficient, attentive service without feeling rushed is key to a great dining experience. Check that the restaurant is prepared for your arrival and can handle your group’s needs smoothly.
Menu
For large groups, menu options are often limited to streamline kitchen operations. Beverages like soda and tea should be included. Additionally, verify with the restaurant that they can accommodate dietary restrictions. Regular experience with groups should make this process easier for them.
Communication
Effective communication between the group leader and restaurant staff is vital. A good manager should greet the group and introduce a lead server who will oversee the group’s needs. This point of contact is crucial for addressing any special requests or concerns.
Local Dining
Student groups often prefer local dining options to enhance their travel experience. While this is a commendable goal, keep in mind that local establishments may not always be equipped to handle large groups. They may not be familiar with the specific needs of the student group, so flexibility might be required.
Availability
Booking a budget-friendly restaurant on a Friday or Saturday night can be challenging due to high demand. Be prepared to schedule dining times outside peak hours, such as 5:00 PM instead of 7:00 PM. Restaurants often prioritize peak times to maximize revenue, so accommodating off-peak times might be necessary. It is also important to ensure that the venue is spacious enough to accommodate your group alongside regular patrons.
Considering these factors, we can guarantee a smooth and enjoyable dining experience for your student group. Happy dining!
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AUTHOR: Matt Luckett – Group Travel Network, Inc.
