August 1, 2023

Group Travel Network is Hiring! Operations Coordinator Fall 2023

Do you want to help make travel dreams come true for student groups? Group Travel Network is hiring! We are seeking a go-getter who likes finding solutions for intricate challenges and thinks it is fun to plan travel.

We are seeking someone who is detailed and sharp when it comes to things on paper, like contacts and itineraries, and someone who is cordial and inclusive when it comes to building relationships with our clients and supplier partners.

Must love travel… it’s kind of what we do! If you are interested in joining our fun and quirky team, please review the job description below and then click the link to our careers page to apply!

This job is great for entry-level candidates as well as seasoned travel professionals! The key to the role is the attention to detail!

Job Title: Operations Coordinator
Reporting Structure: Finance Manager
Pay Structure: Salary
Purpose of Position: Execute trip logistics, book trip elements and maintain trip pricing as proposed.

Job Duties and Essential Tasks:
• Trip Coordination: Work in partnership with the GTN salesperson to create the proposal, itinerary and appropriate invoices for a group. Negotiate vendor pricing (all activities, meals, etc). Book all trip activities and meals for assigned portfolio of trips. Coordinate all logistics and timing for each itinerary and work to ensure smooth coordination. Maintain scheduled operational tasks based upon due dates and work with the client to ensure final details are affirmed (such as rooming lists).

• Vendor Relations: Grow vendor relations through positive and professional interactions. Maintain vendor pricing, product offerings and descriptions on the yearly pricing spreadsheet. Communicate group details to vendors throughout the planning process.

• Client Service: Answer the phones! Assist with client registration and online account maintenance. Maintain and update client invoices including pricing and accurate number of travelers.

• Marketing and Social Media: Contribute to website content including written testimony, product description, photos and content as needed. Contribute and influence social media sites such as Facebook, Twitter, Tiktok, Instagram and Snapchat.

• Industry Trends: Stay industry current and understand product trends by destination. Be knowledgeable of competitor offerings and new market opportunities.

• Travel as Required: Function as service host- as assigned for client trips, ensure quality delivery of the trip logistics, travel as requested for industry functions and trade shows.

Skillsets and Qualifications Suggested for the Job:

  • Two years experience in the travel industry, sales or customer service.
  • Effective verbal and written communicator
  • Keen negotiation and organization skills
  • Effective time management skills
  • Customer service experience
  • Intense love of (or tolerance for) the color orange
  • Sense of humor and willingness to learn
  • Passion for travel and the desire to help make “Memories Worth Repeating”

This job description does not limit the areas in which an employee may be asked to contribute to the overall success of the company, nor is it intended to be all-inclusive of the duties and tasks, which may pertain to the role. The work is performed in a well-lit and semi-private workspace. Frequent use of computer, phone and other equipment is necessary to perform job functions. The workload may be higher during peak season and interruptions can be frequent. Work from home options may be available on occasion.

Relax with our Student Travel Expertise .

We deliver stress-free student trips backed by an exceptional array of services you won’t find anywhere else:

  • Stress-free, creative planning of customized itineraries
  • Dedicated GTN Service host on every trip
  • Extensive travel protection plan options
  • Online, individual registration system
  • Flexible payment plans and online payment options
  • Bulk buyer discounts for great trips that cost less
  • Inclusion into #MyGTNFamily for life! (you don’t even have to remember our birthday!)


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See What People Are Saying

“What wonderful trip we had to NYC! Our group of 51 never missed a beat because of Group Travel Network and our wonderful guide, Tim. It was truly a theatre trip to remember! If you are looking for a travel company who really cares about the details, Group Travel Network is for you!”

Kimberly Staples, Buford City Schools

“This was my first time using a company to plan our band trip. It was so easy working with Justin and Group Travel Network. We had to make several changes along the way, but they were accommodating changes and worked everything out for us. I would highly recommend using Group Travel Network.”

Roger Simpson, Irmo HS Band - SC

“It has been my privilege to use Group Travel Network as the exclusive travel coordinator for my band for over 10 years. I can say, without doubt or hesitation, that GTN is, by far, the best travel company for student groups currently in existence. I have often said that I wouldn’t take my band across the street without GTN and that’s not far from the truth!”

Jody Dunn, Director | Crestview High School